Office Manager

Essential Functions:

• Enrollment, Student Information, and Attendance 
• Build strong working relationships with parents and families 
• Create and maintain complete and current student cumulative files 
• Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes 
• Manage the Attendance process including contacting absent parents on a daily basis
• Coordinate the school’s truancy process and communicate with parents as needed 
• Administer Independent Study process for students with planned absences 
• Collect doctor’s notes and excused absence notes from parents for absentee documentation 
• Work with current parents to solve problems and prevent student attrition 
 
• Health, Safety and Discipline 
• Maintain emergency medical and contact information for all students 
• Maintain complete and current immunization records for all students 
• Administer basic first aid, distribute medication, maintain injury reportsBe knowledgeable of all content in school safety binder, including emergency procedures 
• Report all injuries and other school incidents to Human Resources 
• Supervise students sent to the office for discipline and health reasons 
 
• Meals, Finance and Facilities
• Collect payments from parents 
• Manage collection of free/reduced-lunch application forms from all families during the school year
• Collect lunch, uniform sales money from parents and provide receipts for payments 
• Assist in managing and reporting day-to-day facilities problems 
• Execute responsibilities related to emergency situations as assigned by the Principal  
 
• ISE/Special Education 
• Act as an intermediary to communicate written or oral information given by parents to the ISE team
• Ensure that all documents delivered or messages received are immediately given to ISE
• Maintain confidentiality regarding ISE students who receive special education services 
• Partner with ISE Specialists on a school site to arrange IEP or ISE meetings 
 
• Administrative 
• Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence 
• Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities 
• Provide support to the Principal and teachers as necessaryUse automated telephone system to send out school information as necessary 
• Act as an interpreter, when necessary, in whole-school functions and smaller meetings 
• Other duties as assigned

Qualifications:

• Spanish/English bilingual fluency required, with excellent written and oral communication skills
• Knowledge and cultural competence of the local student and parent community 
• Highly developed interpersonal skills using tact, patience, and courtesy 
• Effectively prioritize and juggle multiple concurrent projects
• Comfort in a start-up environment and ability to work independently with minimal direction
• Ability to use a variety of software programs and quickly learn new ones 
• Managerial skills preferred