Network SPED Compliance Coordinator

Belmont Charter Network is a family of 5 community schools centered on the central mission to promote the academic, social and emotional well-being of each child. Our schools are supported by a non-profit partner to provide holistic services to the school including out-of-school time, our social work project and Head start.  How do we do this?  We do it by ensuring our students have access to complete support both in and out of the classroom through a talented team of teachers, leaders, social workers, and partners.

We believe that schools and learning should be joyful!

You can find more about our core values and vision here.  We believe that education is the single biggest way we can disrupt the systemic racism that impacts Philadelphia and by extension our country.  We are a mission centered organization that has grown since its founding over 20 years ago to be the organization that serves Philadelphia today.   Learn more about our partners who support this vision by creating a full scope of community support for our students and families.  Our approach is grounded in trauma informed practice which you can read more about here.

Your areas of knowledge and expertise:

• Demonstrated skill in working with students from diverse cultural, economic and ability backgrounds.
• Creative problem solving
• A commitment to being a lifelong learner, commitment to refining your craft
• A knack for connecting with people across differences including parents, colleagues and students.

Position Summary: The Network Special Education Compliance Coordinator supports special education compliance across all Belmont Charter Network schools. Working under the Director of Special Education, the coordinator serves as the first line of coverage when a Special Education Manager or Assistant Head of Specialized Services (AHoSS) has an extended absence or vacancy, and provides targeted support to schools during periods of heavy workload. The coordinator ensures that IEPs, evaluation reports, and related documentation meet state and federal timelines and requirements, and works closely with school-based special education leaders and teachers to maintain consistent, high-quality compliance practices across the network. This is a 12-month position supervised by the Director of Special Education, with the option for a hybrid schedule during designated parts of the year.

Core Responsibilities:

• Leadership Coverage
• Serve as interim compliance lead at a school during an extended absence or vacancy of a Special Education Manager or AHoSS
• Manage IEP and evaluation timelines, case assignments, and meeting scheduling during coverage periods
• Facilitate IEP meetings and communicate with families, teachers, related service providers, and school leaders
• Ensure a smooth transition of caseload information and documentation when coverage ends
• School Support During High-Volume Periods
• Write IEPs for incoming kindergarten students before the start of the school year, including coordination of speech, OT, and PT as needed
• Complete 30-day IEPs for transfer students
• Revise IEPs at the start of the school year when a student’s programming changes, such as transitions from elementary to middle school or middle to high school, or changes to the school day
• Support IEP development when a teacher does not yet have the skill or capacity to complete it independently
• Assist with processing evaluations and reevaluations, including coordination with school psychologists and related service providers
• Audits and Monitoring
• Support audits and cyclical monitoring, including file reviews, document preparation, and corrective action follow-up
• Review IEPs and evaluation reports for legal compliance and quality
• Support network-wide file reviews to identify compliance trends and areas for additional training
• Data and Documentation
• Maintain accurate electronic and paper special education records during coverage and support assignments
• Enter and update special education data in PowerSchool and network tracking systems
• Support consistent use of network compliance tools, trackers, and procedures across schools
• Meeting Attendance and Professional Development
• Network Special Education team meetings
• Support with delivery of professional development
• School-based meetings and trainings as needed during coverage or support assignments
• Regular one-on-one meetings with the Director of Special Education

Additional Responsibilities:

• Travel between network schools based on need; a hybrid schedule may be available during designated parts of the year, such as summer or other lower-volume periods, with approval from the Director of Special Education
• Participate in school events and parent meetings as needed during assignments
• Other duties as assigned by supervisor

Qualifications:

Education and Experience

• B.A./B.S. degree from an accredited institution; Pennsylvania special education certification preferred
• 3 to 5 years of special education experience in schools, preferably in urban education
• Demonstrated experience writing compliant IEPs and facilitating IEP meetings
• Working knowledge of IDEA, Pennsylvania Chapter 14, and state monitoring procedures
• Leadership or coordination experience
• Experience managing multiple timelines and caseloads
• All employees must be able to provide Pennsylvania State Police Criminal Background Check Clearance (Act 34), Pennsylvania Child Abuse History Clearance (Act 151), Federal Bureau of Investigation Record Check Clearance (Act 114), and Sexual Misconduct/Abuse Disclosure Clearance (Act 168) before starting work on campus

Skills and Abilities

• Exceptional organization and attention to detail
• Ability to adapt quickly to different school settings, teams, and priorities
• Ability to step into a leadership role with minimal ramp-up
• Intentional relationship building with staff, students, and families
• Excellent communication and collaboration skills
• Belief in and alignment with Belmont Charter Network’s mission