Administrative Assistant

Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday-Friday / 40 hours per week

Reports to: Altagracia H. Valles, Principal

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan 
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities:

• Manages admissions, attendance, and withdrawal process, utilizing the school's electronic student information system and physical documents
• Promotes the school through marketing and communication efforts as social media, web page maintenance, flyer creation, and parent communication
• Answers and transfers phone calls, screening when necessary, to maintain the safety of the school environment
• Oversees hospitality and is responsible for fostering a welcoming environment within the school through outreach activities, event coordination, and support to others. 
• Maintains records and filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Oversees maintenance requests and problem solves to find solutions
• Responds to and resolves administrative and teacher inquiries and questions
• Coordinates and schedules projects, meetings, events, travel, and appointments
• Prepares agendas, schedules, and logistics for meetings and events
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adheres to safety training and protocols on a daily basis, and takes precautionary measure to ensure the safety and well-being of self, others.   
• Protects the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adheres to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Takes a solution-oriented approach in their interactions and undertakings and is a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned. 

Requirements

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associate’s Degree
• Bachelor's degree preferred

Experience:

• At least three (3) years’ experience of working in an administrative role providing direct support 
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills: 

• Experience with computer software and Microsoft Office Applications; 
• Must be detail oriented, organized, self-motivated, and able to work well independently and on a team;
• Must have excellent written and verbal skills;
• Must have excellent critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.